software, implement the right policies and charge method, asking for a right payment method, manage the invoice record right, this article is all about sharing the right tips for you to do the right invoicing. So learn from the tips right, then you’re on the right way on doing the right and most importantly, professional invoicing. Full detail after jump!
1. Using Good Invoicing SoftwareThe first thing you need to do when preparing invoices for your clients is to select good invoicing software. There are plenty of invoicing software on the market that will help you create convincing invoices, so you probably don’t need to worry about choosing the right one.
Below are some great recommendations:
2. Come Up with Your PoliciesIt is normal to want to be paid after working for a client. However, in the real world not all clients pay on time. As a freelance graphic designer, you will come across stubborn clients who pay half the amount then disappears. Some of your clients will even refuse to pay you. To minimize the occurrences such cases, you need to come up with policies regarding payments.
- What payment mode will you use – cash, checks or credit cards?
- How much should the client pay as a down payment?
- Will you begin the work without any payments?
- How many days you will wait before the client pays?
- Are you going to impose penalties for late payments?
- When will the client receives the final work – before or after making payments?
3. Stick to Your PoliciesClients do not like surprises. Let the clients know about your policies, including your pricing structure. They should also be informed if any changes are made on the policies.
(Image source: CodyYoung)
4. Think about Your ChargesYou have heard the first rule of pricing is never to undercharge. This is so true. Your prices need to be in line with that of your competitors. Do not dare to quote lower prices in order to attract clients.
5. Include Services and ChargesAll of your invoices should clearly indicate the services rendered and the amount charged. This makes it easy for clients to understand what they are being asked to pay for. This will also help you and the client monitor what has already been paid and the amount outstanding, thus maintaining an up-to-date record of payments and completed tasks.
freelancer graphic designers prefer their clients to pay upfront before beginning project. Thus, when creating an invoice clearly indicate whether the payment is for the entire or part of the project.
6. Accepted Methods of PaymentsIt is important for clients to clearly what payment services have been rendered. Some of your clients may be comfortable paying cash, while others might be willing to write checks or make credit card payments. It’s okay as long as you choose a method that is acceptable to you and your clients.
7. When Are the Payments Due?Many freelance graphic designers fail to receive payments for projects done since they do not inform their clients when payments are due. Make sure to include a due date on every invoice you send to reduce the occurrence of late payments.
Note that including due dates on invoice is helpful even if your clients always make their payments on time, talking about security.
8. Include Your Contact DetailsWhen designing your invoice, do not forget to include your full names, address, telephone number and email. Some of the invoices you send will pass through several people before getting paid. It is much easier if the person receiving the invoice knows where it is from. In addition, they might need clarification on a few items and including your contact information makes it easier for them to reach you.
9. Number your InvoicesAs a freelancer, you will have to deal with many clients and in the process, you will send out lots of invoices. Thus, you need to come up with a way of monitoring and organizing your invoices.
10. Keeping A Record of InvoicesAlways remember that backup is the savior of all business troubles. It is so essential that if you fail to do it and you lost your record of invoices, there will be no way to track which clients have been billed, and which are not.
storage, as long as you have a copy of them. Store any email and letter related with the invoice so when anything happens, you always have an extra reference, and you will thank yourselves for keeping them well.
Bonus: Make Follow UpsNot all of your clients will respond to your invoices on time. As the due date approaches, politely enquirer from the clients whether or not they have sent their payments. Yes, be polite when doing follow ups because while certain clients are willing to pay, they could have simply forgotten the payments.
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